How to Write a Salary Increment Letter?

If you feel that you are not getting paid enough for your work and want to make an increment about it, asking for a salary Increment is more than justified. You may feel curious about the annual performance review, but that mustn’t stop you from asking for a salary hike from your employer. This article will certainly focus on everything you need to know about How to Write a Salary Increment Letter and how to request salary increments, along with some samples and formats

How to write Salary Increment Letter?

When writing a salary increment letter, there are a few things you should understand. Since it is a formal letter, see to it that you sound professional and not casual. Make sure you are confident about the reasons why you think you deserve a raise in your salary. In some companies, employees are asked to fill out salary increment forms, after which their history of work is evaluated, and decisions are made. Sometimes, the reporting manager or the head of a team writes salary increment request letters to the management or the Human Resource department highlighting the constant efforts put forth by the employee that has helped majorly in the growth of the company. Keep the letter simple and authentic.

What Is a Salary Increment Letter?

Some employees fill out salary increment forms or write salary increment letters to their employers to ask for a raise. In some organizations, the manager or team leader also writes the salary increment request letters to the concerned persons, informing them about the employee’s good performance and how they have earned or are due for a raise.

Why Do Employees Ask for Salary Increments?

There are many reasons why an employee asks for a raise in their salary. The most common ones are due to personal financial reasons and because they believe they deserve more for their outstanding work performances. Sometimes when companies don’t give out increments, the employees can also take the initiative to make a move and ask for a raise.

Salary Increment Letter Format

The format of a salary increment request letter should include the following details:

• From address
• The date on which the letter is written.
• To address
• The subject stating the reason behind the letter.
• Salutation or greeting
• Body of the letter – It is important to mention the purpose of the letter, the name of the employee, the employee ID number, and the designation of the employee without fail. Also, provide information about your date of joining, years of service, your achievements and accomplishments, amount, or percentage of the increment you need and finally, thank the one you are addressing the letter to.
• Close the letter.
• Signature of the sender
• Your full name in block letters
• Your designation

Salary Increment Request Letter Samples

Look at the salary increment letter samples below for further references.

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Salary Increment Request Letter Sample for Employees

Date: 17/02/2023

To,
Sam
HR Manager
ABC Company

Subject: Request for salary increase

Dear Sam,

I am formally writing to you to request a review of my salary. I have been working as a Social Media Manager for ABC company for a year now, since 1st January 2022.

During my time here over the years, I have been a dedicated and hardworking employee of ABC Company who has never missed her deadlines or a day of work. Also, as evidenced by the growth and reach our company accounts have gained on all social media platforms, I believe that my work, apart from my commitment to the company, justifies a raise in my salary.

I would also like to add that the current CTC as a graphic designer is much less than the average annual salary payable to my position. So, I would like to request a increment in my salary.

I would be very obliged if the company could give me back as much as I have given my time and dedication to it.

Should the need for further discussion occur, I am available.

Thanking you,

Yours sincerely,
XYZ
Social Media Manager
Digital Marketing Department
ABC Company

Salary Appraisal Request Mail

Recipient’s Mail Address: name.name178@email.com

Subject: Salary appraisal request

Dear Sir,

I am writing to request you to review my history of work and provide me with an increment in my salary. I am working as the Head of the Talent Acquisition Team in your prestigious company. I joined the company as an Admin Assistant on the 10^th of February 2022.

I would like to let you know that I was told that I would be given a 25% raise in my salary when I was promoted as the Head of the Talent Acquisition Team. For some reason, the changes in my CTC have not been made yet. I request you to kindly investigate

the situation and do the needful.

Thank you for your time.

Yours faithfully,

JKJ

Head – Talent Acquisition Team

Email id – name.name#178@email.com

Phone – 9875412345

Employee ID – DRE125968JY

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FAQs on Salary Increment Request Letter Format

1.       When is the best time to ask for an increment in salary?

Ans. The best time to ask for an increment would be after being with the company for one year.

2. Can I ask for an increase every year?

Ans. Yes, you can if you feel you are improvising yourself in the company.