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Learning a language and then using it for communication – well that doesn’t come as easy as it sounds, right? Be it your mother tongue or a foreign language, articulating what you have in your mind in the correct tone might feel challenging at times. Are you someone who feels that way often in your professional space? Keep reading and find what you have been missing out all this time while communicating in English. These English words can act as the game-changers in your career growth.
Keep in mind one fact – it is not about using big fancy words to impress the other person. You just need to use the right words that make them get you right away. Your intention should be to communicate in order to make things clear, smooth and stay connected. What you say and how you say it together leaves an impact that ensures a follow-up.
You might be a team head, someone sitting back and responding to emails, pitching your work or closing a deal. All this comes with a range of pressure on you that you have signed up for. But it is necessary to make the fundamental human skill – communicating effectively – your strong point. If you conquer that, the rest would fall in the right place.
Let’s get to know those ten words you can use on different occasions to make your voice heard and make it work in your favour.
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English Words for Professional Emails and Correspondence
In the professional scenario, emails have always played a key role in reaching out, staying updated and maintaining connections. In the advanced digital setup where people are flooded with multiple mails with different targets, its role has become far more inevitable. You really need to stand out from the robotic tone of all the rest.
You must already be aware of the impact words like “kindly” have while sending an email and other professional correspondence. That is the kind of English words you are getting to know here.
1. Recommend
While giving your inputs to an active project discussion, you might need to push your opinion to make the best decision. Your client might need to know what you are aiming at with the project. You might need to make your point sharp and clear to your boss. In all these situations, “I think” or “In my opinion” might not help you stress your point or make you heard as much as you want. Try this instead:
“I recommend taking a quick feedback before we proceed.”
“I recommend analyzing the latest data and insights for the upcoming project.”
It just makes you sound confident, serious and gives you some sort of ownership.
2. Clarify
Ensuring mutual understanding is the pillar to any communication. When you are not in face-to-face communication, it might be a little bit difficult to confirm the other person is on the same page with you. You might get into a situation where you have to correct the other person as well. To make this smooth and clear, you can use “to clarify”.
“Just to clarify, are we going with the usual criteria?”
“To clarify, the deadline is pushed before the annual event.”
“Before we proceed, I would like to clarify a few points regarding the agenda.”
This helps you avoid confusion without any tone of making an argument. It helps you to emphasize that you are making a collaborative effort.
3. Appreciate
Be it any occasion, thanking the other person happens by default. But is it always appropriate to do that with the long used “Thank you”? This is where the word “appreciate” comes handy. It brings a sincere and positive tone to your words without imposing it.
“I really appreciate your immediate response.”
“We appreciate your consistent effort to reach out to us.”
“We would appreciate it if you close the deal as early as possible.”
All these sentences help you convey your gratitude and positive approach to their actions.
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English Words for Leading Meetings and Presentations
1: Which of the sentences below is grammatically correct?
While addressing a team, you need to captivate their attention and involve them in making productive inputs. To make that happen, you should appear bold and clear about your role and must be able to make your point create the right sense. These words will help you command attention and invite active engagement from them.
4. Let’s explore
This beats the other monotonous way of just listing the things you want to cover about the topic. It invites your listeners to look at your ideas and insights closely with a collaborative attitude.
“Let’s explore the benefits of including the current trends into our discussion.”
“Let’s explore all the available options to find some creative solutions.”
In this way you make your intention clear and help them identify what they need to focus on.
5. Elaborate
When you feel that you need a detailed explanation to give more clarity, you can use this word. It catches people’s attention at a moment when they feel confused and further engages them. Try this:
“Let me elaborate on the different criteria I have mentioned.”
“To elaborate on the previous point, the data suggests a clear correlation between the two.”
You can also ask for clarification with this:
“Could you elaborate on the potential risks involved in the technique?”
All this encourages a clear and deep understanding of the topic at hand.
6. Priority
The word “priority” can act as a highlighted word in a sentence. It just directly says what the main concern is. Since everything discussed in a meeting is important, the main focus can be set using this word.
“Our priority is on the effective functioning of the new system.”
“Customer satisfaction must always be our top priority.”
“Let’s prioritize our weekly tasks based on the regular client’s urgent needs.”
This way the stream of information and ideas get side-lined and things get clearer.
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Join Now!English Words for Giving and Receiving Feedback
Feedback is a very crucial factor in any communication. Whether you are giving or receiving feedback, it has to be delicate and on point. You have to choose the right words to make the process as smooth and subtle as possible.
7. Specifically
Giving a general comment as feedback would help neither. The motive of giving feedback is to make improvements and move on. So it is important to specifically point things out to help spot the weak point and work on it.
“Specifically, the market trends segment would benefit from some recent research.”
“You can take some suggestions, specifically from Rita’s presentation.”
8. Potential
Making suggestions for improvement as “potential” would take the form of encouragement. It pushes them towards growth.
“There’s potential for further development in this area with more research.”
“I see potential in you making a presentation that stands out from the rest.”
9. Consider
This word gives a collaborative feel and makes it compatible for both. It makes the other person a part of making the decision rather than asking to correct something directly.
“Would you consider including some recent data to the presentation?”
“Would you consider rephrasing the title for transparency?”
10. Understand or Understandably
While receiving feedback, it is important to acknowledge your understanding of the situation pointed out to you. Using “I understand”, or “Understandably”, would show some empathy and in turn help build trust.
“I understand your concern. I will revise my proposal.”
“Understandably, you might feel that way considering your tight budget.”
Making Language Intentional can Work Wonders
Bridging your communication with these words will definitely bring a positive shift. Though these are not all the words that would do the entire job for you, they will help you achieve better outcomes. From now on, don’t just fill spaces with words; choose the right words with an intention to build relationships and move things forward. Make clarity, empathy and impact your strong points whenever you are sitting down for a meeting, feedback sessions or any professional correspondence. See how these words come to your aid building connections that help you grow.
Speak Like a Pro: English Words for Office Success | Explained in Malayalam
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Join Now!Frequently Asked Questions
1. Can changing vocabulary improve my communication skills significantly?
Yes. It can definitely be a powerful start. Intentional language use can make your communication effective, making your interactions clear and building strong connections.
2. Are there any words to be avoided in professional communication?
This post covers only the things to be included. Things to avoid can be all the words that are emotionally charged, accusatory or anything in your casual slang.
3. How can focusing on specific words help in communication?
The right words will always make your communication smoother. You cannot choose to tell things directly in a professional email or during a meeting. These words will help you create the right tone and maintain respect and positive interaction.
4. Is there any tip to make this shift in communication?
Start by replacing filler words with these intentional ones. For instance, say “clarify” instead of “wanted to check”.
5. How can I use these words in my daily communication?
You have to make conscious choices. Choose one or two words from the list every day. Actively use them in your emails or conversations. Over time, this intentional practice will become more natural, and you’ll find yourself using a more effective vocabulary.
