Leave Letter Format with Samples

Leave application may be for several reasons such as sickness, accident, death of a family member, health issues of a family member, marriage or function in the family, vacation, etc. Whenever we need to take a leave its our responsibility to write a leave letter to the concerned authority in order to seek their approval. if we are a student and seeking leave, we need to write a leave letter to the class teacher or the principal. If you are an employee and seeking leave from a company, you need to fill a leave application to boss or HR manager to seek their approval. It is not an easy job for most of us to write a leave letter.

In this article we are providing a glimpse of how to write a leave letter and some samples of leave letter. If u need to know more about this, please go through the article.

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Types Of Leave Application

There are different types of Leave Application in English based on the reasons behind taking a leave. Some of the reasons are following:

• Sickness
• Accident
• Death of a family member
• Marriage function
• Visiting out of station etc..

Guidelines To write A Leave Application

• Write the application in a polite manner that expresses the request of leave and sounds real.
• Mention the purpose precisely for which you are appealing to leave.
• The depth of the application should be maintained.
• The application should be brief and to the point.
• Cross-check with grammar mistakes or punctuation.
• The application should state the relationship between the child and the sender of the letter.

Points To Remember Before Writing A Leave Application 

• Greeting or addressing to the concerned person
• Subject line
• Reason for leave
• Number of leaves required
• Details of your work compensation
• Contact information
• Name and Signature

Format For Writing Leave Letter

Sender’s Address

___________

___________

___________

Date: DD/MM/YY

Receiver’s Address

___________

___________

___________

Subject: Example – Requesting for a Leave from School

Respected/Dear Sir/Ma’am,

I am (Name of the Parent), the father of (Name of the Student) studying in Class (Mention which class your child is in) in your esteemed institution. I am writing this letter to request you to grant  leave for my child.

(Give the reason why you need leave).

Kindly consider my request and grant leave for my child (mention the duration).

(Thank the addressee for their time and consideration).

Yours sincerely/Sincerely/Yours faithfully,

Signature of the Sender

NAME in block letters

Sample Leave Letters

   Leave Application to the Class Teacher for Sick Leave by Parents

To,

The Class Teacher,

St. Joseph High School,

Dhar Kothi,

Indore – 452001

23 June 2022

Subject – Sick Leave application

Dear Sir,

I am writing this letter in order to inform you that my Son Jyatin Jain, a student of Class XI C, has been diagnosed with Covid-19 yesterday. Thus, the doctor has told him to take complete rest and also isolate himself so that the other family members do not get infected. I, therefore, request you to kindly grant him 15 days’ leave for recovery, i.e, from 23 June 2022 to 5 July 2022. Also, I have attached her medical certificate with this leave application. I assure you he shall attend the classes regularly after-recovery.

Thanking you,

Yours sincerely,

Asha Jain

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Leave Application To The Boss Or Senior Manager For Casual Leave By An Employee

From
Deepika Sharma,
Project Manager,
Infosys Pvt. Ltd.
Bangalore.

Date (Date on which letter is written)

To,
Mohan Roy,
Senior Project Manager,
Infosys Pvt. Ltd.

Subject: Application for leave

Dear Sir,

I, hereby, would like to inform you that my husband is not well, and the doctor has suggested him to take complete bed rest for two weeks. He is suffering from high fever for the past few days, and after the medical examinations, he was diagnosed with typhoid. My in-laws live out of the city, and there is a body in our family to take care of him. He truly needs my support at this point in time.

I want to be with him for two weeks so that I can take him to the hospital for a regular check-up and help him in recovering from this disease. I have finished all my projects and have presented the blueprint of the same to the builder. I am also enclosing my husband’s report for your reference.

I hope you will understand my situation and grant me leaves for two weeks starting from 1st February to 14th February. I will be joining back on 15th February.

Thanking you,

Yours sincerely,
Deepika Sharma