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Online meetings are an unavoidable part of the digitalized workplace. They are essential for communication in professional settings, especially in those where hybrid and remote working is prominent. You could be someone working remotely, you might be managing a global team with professionals from different locations working, or you might have to attend a virtual client call. In how many of these situations is an in-office meeting practical? None! Right? This is why it is important to understand how to express oneself clearly in online meetings. To do this, you should be familiar with phrases commonly used in online meeting settings. Here, we will discuss phrases used in online meetings that help you speak up politely, share ideas clearly, and end meetings smoothly.
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Phrases Used in Online Meeting: Introduction
You may wonder why it is important to learn phrases used in online meeting settings. But this is not a unique situation. Using the correct words and language has a positive effect in all circumstances. This helps in many things, such as:
- Helps you sound more professional
- Stay polite
- Communicate effectively
This is especially important as tone and body language cannot be communicated effectively in a virtual meeting because even the slightest bit of internet disturbance can distort voice modulation and video. In this blog, we will learn the most common, polite and professional phrases used in online meeting settings to help you achieve heights in your career. We will also provide you with helpful tips to enhance your communication skills.
Common Phrases to Start an Online Meeting
Every phrase used in an online meeting should be aimed towards clarity. Following this objective can help set a positive tone and make sure that all participants are aligned. Some phrases to start an online meeting are discussed below. Let’s look at some opening lines for virtual meetings.
| Purpose | Phrases |
| Greeting participants |
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| Allowing time for others to join |
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| Checking audio clarity |
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| Checking tech setup (audio/video) |
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| Introducing the meeting agenda |
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Join Now!Polite Phrases for Interrupting or Asking Questions
Interrupting during an online meeting can turn the situation into an awkward mess. This is especially bad when paired with internet speed lag and overlapping audio. It is very important to use polite, professional language to keep the discussion respectful, and the flow of the meeting is smooth.
| Purpose | Polite Phrases |
| Interrupting politely |
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| Asking a question |
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| Clarifying politely |
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| Following up politely |
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All the expressions mentioned above show respect, but at the same time, help make conversations smoother and help you actively contribute to the conversation.
Professional Phrases for Sharing Opinions and Ideas
It is important to sound confident but not forceful when sharing your opinions in an online meeting. Use the phrases given below when you want to contribute your ideas in an online meeting.
| Purpose | Professional Phrases |
| Sharing a perspective |
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| Offering suggestions |
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| Referring to evidence |
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| Proposing alternatives |
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| Introducing an idea |
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The phrases given above will help you express your ideas and opinions without sounding aggressive, awkward or unsure.
Phrases for Agreeing or Disagreeing Politely
There will be points in every meeting where you have to agree or disagree with something said by a colleague. This is essential, but it should be done with tact. So, it is very important to know some respectful ways to share opinions. In this section, we will look at some ways to agree in meetings as well as express our disagreement.
| Purpose | Phrases |
| Agreeing |
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| Disagreeing Politely |
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Join Now!Closing Phrases to End the Online Meeting
Closing phrases to end the online meeting are as important as the ones that are used to start them. These are to make sure that every participant of the meeting leaves with a sense of direction and understanding when the meeting ends. In this section, we will introduce some such phrases to you.
| Purpose | Closing Phrases |
| Summarising & Next Steps |
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| Thanking Participants |
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| Follow-up Communication |
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| Scheduling the Next Meeting |
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| Ending the Meeting |
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All the phrases provided above will help you achieve the objective of bringing a closure to the online meeting.
Tips to Communicate Effectively During Virtual Meetings
Effective communication during an online meeting cannot be achieved by just using the right phrases in the right context. It is much more complex than that. Luckily, the tips provided below will give you a good start.
| Tip | How to Do It | Why It Matters |
| Speak clearly |
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Makes it easier to understand |
| Use good audio |
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Poor sound causes confusion |
| Look at the camera |
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Builds connection and trust |
| Mute when not speaking |
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Keeps the meeting focused |
| Be concise |
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Saves time for everyone |
| Use visuals |
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Helps explain ideas better |
| Respect time zones |
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Makes it fair for all participants |
You can communicate effectively in online meetings and other virtual interactions by combining the tips and phrases discussed in this blog. You can learn all these if you join a personality development course. And one of the best online personality development courses offered on the internet platforms of the present is the Entri personality development course.
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Phrases Used in Online Meeting: Conclusion
Good virtual communication is not something that can be achieved effectively just by a stable internet connection. Having a good understanding of how to express oneself professionally and respectfully is also very important. You can make the online meetings more productive, effective and inclusive by using the phrases used in online meeting mentioned in this blog. Whatever leadership roles you are in, whether team leader or project manager, putting in an effort to improve your virtual communication skills can bring huge improvements in collaboration and make remote work more successful.
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Join Now!Frequently Asked Questions
How do I end a virtual meeting smoothly?
Summarise key points and say, “Thanks everyone, I’ll send out a summary shortly.”
Why do phrases matter in online meetings?
They help maintain professionalism, clarity, and reduce misunderstandings due to limited non-verbal cues.
What’s a professional way to share disagreement?
Try saying, “I see it differently, and here’s why…” or “Let me offer another perspective.”
How can I interrupt politely during a video call?
Use respectful interruptions such as “Sorry to jump in,” or “May I ask a quick question?”
What are the best phrases to start a virtual meeting?
You can start with phrases like “Thanks for joining,” “Let’s begin with today’s agenda,” or “Can everyone hear me?”
