Table of Contents
Are you shifting to the new house and want your child to join a school closer to the new home? Are you moving to a new place to be closer to your workplace? Did you find a school which offers better subject streams and a choice of extracurricular activities? Let it be any of these cases. A transfer certificate is essential for all procedures for transferring your child to a new educational institution. We should apply to the school’s headmaster or principal to get this document. Read more and learn more about writing applications for TC by parents as well as format and sample. Both parents and students can write the application. But in the case of very young students application for TC by parents is required.
A transfer certificate is a document dispensed by an educational institution to one of its pupils when they leave to join a new institution. Details about the student and assurance of fee clearance are provided in TC. The academic history of the student is also provided in some cases. A transfer certificate or TC is essential for the admission procedures in the next institute. To get this document we have to write an application and submit it to the head of the educational institution. Most often, the application for TC and Conduct certificate are submitted together
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Tips for Writing Application for TC
Follow the guidelines provided below while writing an application requesting the issuance of a TC for your ward.
- One should address the application to the head of the institution.
- Keep the application brief and direct.
- Do not give any exaggerated and convoluted explanations as the reason for the transfer.
- Use simple language.
- State genuine reason for requesting the transfer.
- Proofread the application before submission.
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Format for Writing Application for TC
The TC application letter format is as given below. Application for TC by Parents is different from the ones by student.
Address of applicant
Date
The Principal
School Name
School address
Subject- Request for TC
Salutation (Respected Sir/Madam)
Body of the application letter
Thanking you
Sincerely,
Signature of the student
Name of the parents
Father/Mother of (Students name)
Class:
Roll No:
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Sample for Writing Application for TC by Parents
Sample 1
Skyline 12 B, Bakery Lane
Church road
Kochi – 682001
07/02/2023
The Principal
Christ Mission School, Raj Nagar
Pharmacy junction
Kochi – 682001
Subject: Request for a Transfer Certificate
Respected madam,
I am Manoj Kumar, the father of Sneha Manoj, who is a student in class 4 B in this school. We are relocating to another place for my job requirements. I am writing this letter to request the issuance of my ward’s TC as we have to transfer her to a school closer to our new home. The company policies require me to join urgently so we are leaving very soon. I will be very grateful to you if the procedure for the issuance of TC can be made possible before the coming Wednesday.
We have paid all of the fees. No dues are pending. I am attaching copies of the fee receipt and my daughter’s identity card along with the application. I hope you will consider my request and do the needful.
Thanking you.
Sincerely,
Signature of the student
Manoj Kumar
Father of Sneha Manoj
Class: 4 B
Roll No: 22
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Sample 2
Archana apartments, 12 B,
Garden lane
Kochi – 682001
08/02/2023
The Principal
King’s Central School, Hospital road
Pharmacy junction
Kochi – 682001
Subject: Request for a Transfer Certificate
Respected Sir,
My name is Celine Paul. My son John Paul is a student in class 7 A at this school. I am shifting my beauty salon to another part of the city as I had to give up our old building for an upcoming road expansion project. We wish for our son to attend a school closer to home due to the inconveniences the daily commute can cause. So I humbly request to issue the TC for my son so that he can join the new institution.
I am enclosing photocopies of fee receipts as well as my son’s ID card along with the TC application letter. I would be very thankful if the procedures for the issuance of TC can be completed as fast as possible as we are shifting very soon.
Thanking you
Sincerely,
Signature of the student
Celine Paul
Mother of John Paul
Class: 7A
Roll No: 15
Now we know how to write an application for issuing a Transfer certificate. Make sure to stick to the above-said format and use simple vocabulary. The application should follow the rules of writing a formal letter. Studying the sample above will help you understand the concept more and write with ease.
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FAQ TC Application
1: Which of the sentences below is grammatically correct?
- What is the first thing to be written in the format of the TC application?
Address of the applicant
- What is a Transfer Certificate?
A transfer certificate is a document required for transferring a student from one educational institution to another.
