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Sometimes when we don’t have enough information about something we need to make enquires about it. An enquiry letter is the best and most professional method for this. It could be to learn more about the fee details of this semester in the university or to get the list of job vacancies presently available in another branch of your firm. Whatever the purpose may be, to write a perfect enquiry letter, you need to know certain things. And one of them is the Enquiry letter format. If you need to write an enquiry letter but are stuck without knowing the format or not having enquiry letter samples to refer to, we are here to help.
What is an Enquiry Letter?
An enquiry letter is a formal letter which is written to enquire and gain details regarding something a person needs to know about. While writing an enquiry letter is essential to provide some information about you so that the receiver will know that the letter is authentic. Some more elements are required to make the perfect enquiry letter. You should begin the letter with your name and designation. You need to mention the reason for writing the letter and also talk about the information that you need the receiver to give to you. You can even include a list of things you need to enquire about. Some contact details of the sender have to be included so that the receiver can reach out to them. One has to make sure that a letter of enquiry is always polite and formal.
Guidelines for Writing an Enquiry Letter
- It should follow the format of a formal letter.
- It should include completer details about the request i.e. the request should be made in a clear and precise manner.
- The letter should be concise and well-written.
- If writing for a firm, make clear which status, title or position you hold there.
- Please refrain from adding pointless details.
- There should be sufficient justification for the letter’s objective.
Enquiry Letter Format
An enquiry letter has to follow the format of a formal letter. The enquiry letter format is as given below.
- Address of the sender (add contact details like phone number and email Id if needed)
- Address of the receiver
- The subject of the letter
- Body of letter
- Complimentary closing
- Senders name, signature and designation (if they have any)
Enquiry Letter Samples
12B Akshaya Apartments
28th February 2023
The HR Head Manager
Jasmine Printing Press
Subject: Enquiry about the vacancy for Tamil Typist
Concerning the ad which was in The Hindu newspaper of 25th February 2023, I would like to enquire about the vacancy of Tamil Typist at Jasmine Printing Press.
I have passed government-approved typing exams and have a 60wpm typing speed and I would like to apply for this position. But the Ad was very brief and didn’t give away much information. So I would like to know more about the expectations of the institution regarding the things like education and experience. I would also like to learn more about the job profile and the working hours required for this position. Kindly send me detailed information regarding this position and about the institution as a whole.
I hope to hear from you soon and look forward to working there.
Kala Interior Designs
28th February 2023
Bamboo Wholesale Limited
Subject: enquiry regarding the availability of raw materials
Our firm is planning to do a bulk purchase of raw materials in March. We researched a lot and found your store to be the one offering the best quality bamboo at affordable rates.
Our company own several interior design and furniture shops in the city and we are planning on catching up with the latest trend which is the handmade bamboo curtains. We had a conversation with the supply and sales assistant of your firm and found the price very acceptable. But before finalizing, I need to submit a brochure to the senior manager containing information about various kinds of bamboo available at your shop. The name of the bamboo type, its colour, texture, strength, price etc. should be mentioned in the list. This will help us to select the type we need to buy. I would also like to know whether your shop will be able to handle this if the demand for raw materials increases in the coming months.
Once we have all the above mentioned information the decision will be finalized and we will let you know via mail or phone call. We will send a representative to meet you in person if there is a need to discuss anything further. Looking forward to hearing from you.
Thanking you in advance
Assistant manager, Kala Interior Designs
Enquiry Letter FAQs
- What is an Enquiry Letter?
An enquiry letter is a formal letter written to enquire about something in an official manner
- Is it essential to add contact information in an enquiry letter?
It is not essential to add this information but it is better if you do so.